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Team Handbook 2019

Team Web Site                   https://fairfaxstationflyers.swimtopia.com/

Team App                           Swimtopia

Team Hotline                      855-99FLYERS (855-993-5937)

Head Coaches                   Anthony Portare– afportare@gmail.com

Assistant Coaches            AshleyWeldon- ashleyweldon53@yahoo.com

           Lauren Sawyer- sawyer.lm17@gmail.com

          Madeline Renalds- mlrenalds@gmail.com

Junior Coaches                 Lauren Royce

          Matilda Lukacs

          Mitch McKay

Team Rep                           Susan Weatherbee susanwthrbee@gmail.com

          703-209-1137 (cell)

Monday Night/Assistant Team Rep

Donna Sisson- Dk3837@aol.com

2018 Swim Team Committee

Susan Weatherbee, Team Rep; Tiffany Royce- Rep to Pool Board; Donna Sisson-Monday Night/Assistant Rep Martha Reed- Assistant Monday Night Rep; Vacant- Mini Team Rep; Elena Byrnes- Data; Gary Lhammedou, Treasurer; Laura McKay Volunteer Coordinator; Saskia Leather- Assistant Volunteer Coordinator; Trish Russo- Sponsor Coordinator

Get the latest Flyers info on your mobile device.Download the mobile app Swimtopia from the iTunes store or Android Market. You will need 3 pieces of information to set up the app:

Login: This is your login to the flyers site.

Password: This is your password for the flyers site.

Password reset: https://fairfaxstationflyers.swimtopia.com/_reset/new

Volunteer Contact List
NVSL Team Rep/Winter Swim Rep Susan Weatherbee susanwthrbee@gmail.com
Assistant Rep/ Monday Night Coordinator Donna Sisson Dk3837@aol.com
Rep to Pool Board Tiffany Royce tiffanyroyce@gmail.com
2nd Assistant Team Rep Vacant
Assistant Monday Night Coord. Martha Reed marthareed79@gmail.com
Chief Official Chris Wells
Volunteer Coordinator Laura McKay
(703)577-6670
Assistant Volunteer Coordinator Saskia Leather saskia.leather@outlook.com
Mini Team Rep Vacant
Sponsor Coordinator Trish Russo patriciarusso1@live.com
Team Treasurer Gary Lhommedieu fsflyerstreasurer@gmail.com

Summer Swimming – What’s It All About?

The Fairfax Station Swim and Tennis Club (FSSTC) opened in June 1984, and during that season, the swim team held meets to qualify to join the Northern Virginia Swim League (NVSL). In 1985, the Fairfax Station Flyers entered the NVSL in Division 10 and became the fastest rising team in the history of the NVSL, moving up to Division 1 in five years and were Division 1 champions in 1999 and 2000. Based on the results of the 2018 season, we are moving to NVSL Division 9 and will be swimming Sully Station, Riverside Gardens, Poplar Tree, Great Falls and Brandywine in the NVSL meets.

The Fairfax Station Flyers have three primary goals for the 2019 summer season:

  • Instill a love for the water and for the sport of swimming
  • Teach competitive swimming skills
  • Have fun!!!

Competitive swimming programs provide many benefits to young athletes, including self-discipline, good sportsmanship, and time management skills. Competition allows the swimmer to experience success and learn how to handle defeat gracefully, while becoming healthier and more physically fit.

Fairfax Station participates in two summer leagues, the NVSL, which hosts scored meets, and new this year, the Springfield-Burke B League, a developmental league.

NVSL meets are held on Saturday mornings and the Springfield-Burke B meets are held on Monday evenings.

For the Saturday meets, swimmers will be placed in events to maximize the best chance of success for the team. In general, the fastest swimmers will be selected to swim in NVSL dual meets. All NVSL meets, including relay carnivals, will be seeded by the Head Coach and will be done in the best interest of the team. The selection of swimmers for individual events and for relay teams will be at the discretion of the Head Coach. The Saturday lineup will be announced at practice on Thursday.

Monday night meets are open to all swimmers on the swim team regardless of times. Swimmers will self-select up to 2 events. Please carefully read the section of this document titled Springfield Burke Swim League – Monday Night Meets for further details on this.Swim meets are held in the rain.

Thunder and/or lightning may cause a meet to be delayed.

2019 Fairfax Station Flyer Coaches

Head Coach – Anthony Portare

Welcome back Flyers!!! I am excited and thrilled to start my second season as your swim coach. I started my swimming career at the age five in the NVSL, and fell in love with both the sport and the atmosphere of NVSL swimming. I swam competitively through college, after which I coached USS Swimming for five years, and have coached summer league swim teams for a total of 16 years. I’ve been involved in swimming my entire life, and attribute a lot of who I am today, as a swimmer and a coach, to the teams I was a part of.

After finishing college at Marymount University, I began teaching in Fairfax County and went on to obtain my Master’s Degree from George Mason University. I currently teach seventh and eighth grade math at Robinson Secondary School, where I’ve just finished my tenth year.

I am excited about the upcoming season and look forward to continuing to build on the success we had last year. As well as the traditions we have at Fairfax Station, having fun, and creating strong relationships with all members of the team. Let’s get ready to have a great season! Go Flyers! 

Assistant Coach – Ashley Weldon

Ashley Weldon began her swimming career at the age of three years old on the Fairfax Station Flyers Mini Team in 2001, and her love for swimming quickly grew, inspiring her to join the Mason Makos Swim Team at six years old for competitive swim. Throughout her childhood, she alternated from competing on the Fairfax Station Flyers Team during the summer, and the Mason Makos Swim Team year-round for fifteen years. During her high school career, she swam on Robinson Secondary School’s Varsity Swim Team and the Mason Makos Senior Team. She served as a Mini Team Coach for the Flyers her junior and senior year of high school. In the summer of 2014, she earned the Coaches Award for the Flyers, and in 2016, she received the Joan Olson Scholarship Award from the NVSL. Ashley has just finished her third year at the University of Virginia, where she is majoring in English and Foreign Affairs, and will soon be enrolling in the Curry School of Education’s Master of Teaching Program for English in Secondary Education. She is looking forward to returning this summer as an Assistant Coach for the Flyers, where she hopes to improve stroke technique through fun and to foster friendship and encouragement between teammates.

2nd Assistant Coach- Lauren Sawyer

Lauren Sawyer is returning for her second year as Assistant Coach for the Fairfax Station Flyers. She was a Flyer for 14 years and grew up loving to swim. Lauren started swimming year-round in her 8th grade year and swam on her varsity high school team with WT Woodson. Lauren has been coaching for the Flyers for the last five years during the winter swim program, and has volunteered to help coach during the last couple of summers as well. She just finished her freshman year at Penn State University, where she is majoring in Aerospace Engineering with a minor in Marine Sciences. She continues to swim during her college career on the Penn State club swim team.

3rd Assistant Coach- Madeline Renalds

I am graduating Senior at Robinson Secondary. I have been with the Flyers swim team since I was seven years old. I have swum for NCAP and Machine. I have enjoyed being a part of the summer team and meeting new people. This will be my 5th year coaching the Flyers, as I have coached the Flyers for the last four summers and three winters. I really enjoy work with the swimmers and watching their improvement. I am very excited for a great summer!

Junior Coaches

Matilda Lukacs-

Hey everyone!! I’m Matilda, and I am a graduating senior at Robinson Secondary School. Although this is my 5th year with the flyers, I have been swimming for as long as I can remember. I also swim year-round with the Mason Makos, and my favorite strokes are breaststroke and butterfly. In my free time, I love to sing, play guitar, listen to music, spend time with friends and family, and work with kids with disabilities. I plan on attending York College of Pennsylvania in the fall with plans to major in Therapeutic Recreation and/or Early Childhood Education. I am looking forward to returning as a junior coach this year, and I am excited for a great season. Go Flyers!!!

Lauren Royce-

I am a rising Senior at Robinson Secondary. I’ve been swimming with the Flyers since I was four years old, and this is my second seasons as a Junior Coach. I’m excited for a great season!

Mitchell McKay-

My name is Mitchell McKay and I am fifteen years old and a rising Junior at Robinson Secondary School. When I’m not in school I wrestle for Robinson and coach swimming and youth flag football. I have been swimming for the Flyers for 9 years. This summer will be my 10th year. This year I helped coach the 8 and under age group for the Flyers winter swim program. My favorite strokes are backstroke and butterfly. What I love the most about the Flyers is spending time with my friends on the team. This summer I am very excited to work with the kids to help them improve in their speed and mechanics while having a good time. I think this swim season is going to be fantastic and we’re going to have a lot of fun.

2019 Practice Schedule

Monday – Friday-- May 28th – June 14th

4:30-5:30 p.m. 13 & over
5:30-6:15 p.m. 8 & under
6:15-7:15 p.m. 9 - 12

* All 8 and under swimmers who are able to swim across the pool are welcome to attend the 8 & under practice. There will be a lane by the wall dedicated to skills assessment and swimmers will either be placed in the 8 & under practice or on the mini team, as appropriate. 8 & under swimmers who cannot swim a length of the pool or who are unsure of their skill level should speak with the Coaches or Team Rep to arrange an evaluation.

After School is Out -- Starting June 17th

8:00-9:00 a.m. 13 & over
9:00-10:00 a.m. 8 & under
10:00-11:00 a.m. 9 - 12

Mini Team Practice Schedule -- Starting June 17th

9:00-9:30 a.m. Level 3 Mini Team
9:30-10:00 a.m. Level 2 Mini Team
10:00-10:30 a.m. Level 1 Mini Team

Parents will select the level, and coaches will make adjustments to group swimmers learning similar skills.

Mini Team Level 1

Child must leave parent willingly, be comfortable in the water, follow directions and function well in a group. Child should be willing to enter and exit the water safely, blow bubbles through mouth and nose, submerge face in water and float with assistance. Level 1 focuses on elementary freestyle and will use kick boards.

Mini Team Level 2

Child must leave parent willingly, be comfortable in the water, follow directions and function well in a group. Child should be able to blow bubbles through mouth and nose, submerge face under water and stay in float position for at least three seconds. Level 2 focuses on freestyle and back stroke. Kick boards may be used.

Mini Team Level 3

Child must leave parent willingly, be comfortable in the water, follow directions and function well in a group. Child should be willing to try to swim the length of the pool without assistance, hold breath under water for at least three seconds, tread water, swim freestyle and back stroke. Level 3 focuses on getting ready for breast stroke.

Lollipop Meet Eligibility

-All swimmers must be participating in their swim team’s “minis” program. Swimmers who attend 8U practices are not eligible to participate in the lollipop meet.

-Any swimmer who has competed in an NSVL meet is not eligible.

-Swimmers may participate in their league’s B meets however, once they have participated in a B meet they are no longer able to do that stroke in the lollipop meet. If the swimmer swam in a B meet and continues to come to mini team practice, that swimmer is able to swim only in the events not swum in a B meet.

-Swimmers who have swum in a B meet are not eligible to participate in the kickboard events.

2019 Fairfax Station Flyers Meet Schedule

Event Date Event Meet Starts
Saturday, June 16 Time Trials @ Fairfax Station 8:00 AM
Saturday, June 22 Sully Station @ Fairfax Station 9:00 AM
Monday, June 24 Fairfax Station @ Fox Hunt 6:00 PM
Saturday, June 29 Riverside Gardens @ Fairfax Station 9:00 AM
Monday, July 1 Orange Hunt @ Fairfax Station 6:30 PM
Saturday, July 6 Great Falls @ Fairfax Station

*Last meet to qualify for Division 9 Relay Carnival

9:00 AM
Monday, July 8 Fairfax Station @ South Run 6:30 PM
Wednesday, July 10 Division 9 Relay Carnival @ Sully Station 6:00 PM
Saturday, July 13 Fairfax Station @ Poplar Tree 9:00 AM
Monday, July 15 Rolling Valley @ Fairfax Station 6:30 PM
Wednesday, July 17 All Star Relays @ Lincolnia Park (top 18 teams, all divisions) 4:00 PM
Saturday, July 20 Fairfax Station @ Brandywine 9:00 AM
Monday, July 22 Fairfax Station @ Old Keene Mill 6:30 PM
Thursday, July 28 Mini Team Lollypop Meet 9:30 AM
Saturday, July 27 Divisionals (Individual) @ Great Falls 9:00 AM
Saturday, August 3 All Stars (Individual) @ TBD 9:00 AM

Activities***Swimmers who do not participate in time trials may be required to swim in a Monday night meet to establish times before participating in a Saturday NVSL dual meet. Please direct all questions regarding your child’s swimming to the head coach.

Saturday, May 18th

(During Open House)

Team swimsuit fitting 2 PM- 4PM
Monday, June 17 Mini Team Welcome Party 10:30am @ FS Pavilion
Friday, June 21 Pep Rally (Cheers, posters, swimmer of the week awards, frozen treat for swimmers) 6:30 PM @ Fairfax Station
Monday, June 24 Pancake Breakfast Immediately after practice
Monday, June 26 Picture Day-Wear Team Suit 10:30 AM, at Fairfax Station, by Splendid Portraits
Friday, June 28 Pep Rally (Cheers, posters, swimmer of the week awards, frozen treat for swimmers) 6:30 PM @ Fairfax Station
Friday, July 6 Pep Rally (Cheers, posters, swimmer of the week awards, frozen treat for swimmers) 6:30 PM @ Fairfax Station
Sunday, July 8 Divisional Relay Dinner
Wednesday, July 12 After Divisional Relay Dinner Location TBD
Friday, July 14 Pep Rally (Cheers, posters, swimmer of the week awards, frozen treat for swimmers) 6:30 PM @ Fairfax Station
TBD Teen Progressive Dinner Time and Place TBD
Friday, July 22 Pep Rally (Cheers, posters, swimmer of the week awards, frozen treat for swimmers) 6:30 PM @ Fairfax Station
Friday, July 27 Mini Team Party 11:00 AM
Saturday, July 28 End of Season Party 6:00 PM @ the pool

Important Things to Know

Volunteering – We Need You!

You’ve heard it many times before, but it is nonetheless true – swimming is a volunteer-intensive sport. In order for our swimmers to have the best possible summer swimming experience, we need your help! Consider how you can volunteer to help the team . . . Could you be a timer? Sell at the snack bar? Are you interested in becoming a certified NVSL official? Pick up extra snacks, water, etc. on a trip to Costco? Help set up the pool for a meet? There are many opportunities to lend a hand.

Volunteer opportunities can be found at www.fairfaxstationflyers.swimtopia.com. Go to the Meets & Events tab to find a job that is right for you. You will find lists for NVSL meets, Monday night meets, and Social Activities. Refer to Volunteer Guide for detailed information.

Each family on the regular is required to volunteer for a minimum of 8 credits; Mini Team only families 3 credits. Each activity/volunteer position carries a specific number of credits as outlined on the website (www.fairfaxstationflyers.swimtopia.com). At the end of the season, if you have not fulfilled your volunteer credits, we will cash your $200 Volunteer Deposit check that was submitted at registration. We will do our best to match your volunteer preferences to our team needs, but this may not always be possible. Volunteer early and often for the best selection!

In addition, we ask that each family donate drinks to the team for the snack bars we have during meets. Drink donations may be dropped off at the pool during the first three weeks of practice. Please give them to a member of the swim committee to receive credit. Donate drinks to the team according to the first letter in your last name as indicated below:

A-F 12 pack of Diet Coke (cans)

G-M 12 pack of Coke (cans)

N-R Gatorade (8 pack of 20 oz bottles)

S-Z 12 pack of 16oz water bottles

Attendance/Practice Policy

Fairfax Station swimmers are encouraged to attend all practices unless they are attending a United States Swim (USS) swimming practice. All swimmers (including USS swimmers) are expected to attend their Fairfax Station age group practice on Fridays. If you have a conflict, please talk to the Head Coach.

If your swimmer is going to be absent from a practice due to vacation plans or another commitment, please inform the Head Coach, as soon as possible, ideally at the start of the season. For each swim meet, please go into the site and either accept or decline (preferably for all meets by June 15th, but at least one week in advance of each meet), so the coaches know who to put in the lineup.

Families are reminded that morning swim practices are held during the hours when the pool - including the baby pool - is closed to the pool membership. There are no managers or lifeguards present to supervise individuals who are not in the water. If you opt to stay during swim practice hours, please stay under the pavilion or sit in the chairs along the outside of the baby pool fence. Do not occupy the tables near the shallow end of the pool. Children are not permitted to sit on the shallow end steps or to play in the baby pool. Children who wish to play should do so on the grassy area outside the pool.

Rain or Shine

Unless there is thunder or lightning, WE SWIM IN THE RAIN. If you are in doubt, check the Swimtopia App. Fairfax County regulations require pools to remain closed for 45 minutes after a visual sighting of lightning and/or sound of thunder. We will make every attempt to wait out the storm and resume practices. Please note we use SMS/Texting for team notifications as well. Directions on how to opt for text messages are included in the welcome registration email.

Please note: if a meet is cancelled due to weather, volunteer credits are not earned. In the event of thunder and lightning, we attempt to wait out the storm. If the meet is cancelled, we attempt to reschedule it. Sometimes meets are not rescheduled due to the busy swim calendar. Volunteer credits are only earned when volunteer jobs are completed.

Suits and Caps

All Fairfax Station swimmers are expected to wear the team suit and cap during meets. Swimmers who prefer speed suits may wear them, as long as they are royal blue or black only. Suits and caps from USS teams, high school teams, All Stars, and advertisers may NOT be worn during meets. This is an NVSL rule and swimmers in violation may be disqualified.

For the 2019 summer season, the Flyers will wear a suit that can be purchased either in person at SuitUp at University Mall, on the Flyers website, or at the Open House May 18th from 2-4pm. The team suit is the Nike “Poly Color Surge”. A new latex cap will be given to each swimmer (silicone caps will be available to purchase).

General Expectations

Fairfax Station Flyers are expected to behave courteously toward the coaching staff, each other, other members of the Club, and the general public at all times. Courteous behavior includes:

  • Following the pool rules.
  • Listening when the coach is speaking.
  • Following proper lane etiquette – keep your hands to yourself (no pulling on another swimmer’s feet, etc.), allow a faster swimmer to pass, maintain proper distance between you and the swimmer in front of you.
  • Coming to practice on time and being prepared to swim – bring goggles and water, etc.
  • Encouraging your teammates with positive words of support. Do not criticize another swimmer’s efforts; they are trying as hard as you are.
  • Exhibiting good sportsmanship during meets.
  • Talking respectfully to parents and other adults.
  • Respecting the authority of the lifeguards.

Parents, please be courteous to the coaching staff by allowing them to coach during practice hours and meets. If you have a question, comment, or concern, please wait to talk to the coaches following the conclusion of the last practice session, or e-mail the Head Coach. Do not interrupt the coaches unless it involves a medical or safety concern. Parents should not interfere with meet officials during the course of a meet, including asking for your child’s times or placement. Times are posted at the end of the lane in which your child swims. Meet officials include the referee, starter, stroke and turn judges, relay take-off judges, timers, computer operators, clerk of course, marshals, and table workers. Please direct any urgent concerns you may have during the meet to the Team Rep.

Meets

During meets, swimmers must remain in the team area unless they are swimming or in the clerk-of-course preparing to swim. If a swimmer needs to leave the team area, they must notify a coach. Swimmers are encouraged to bring a small, healthy snack and sports drink or water in their swim bag. As a courtesy to those swimmers in the water, swimmers not participating in the event are expected to be quiet for the start of each race (after the long whistle). Cheering for teammates and exhibiting positive team spirit is highly encouraged.

Swim meets are held in the rain. Thunder and/or lightning may cause a meet to be delayed.

Northern Virginia Swim League (NVSL)

NVSL dual meets are held at 9:00 am on Saturday mornings and run from June 22rd to July 20th. Please show your support for the team by coming to cheer for the Flyers. Everyone is welcome and encouraged to wear our team colors!

A Saturday swim meet usually lasts 2-2 ½ hours and has 40 individual events and 12 relay events. Swimmers compete by age group, although a swimmer may be swum up to a higher age group either to fill an empty lane or for competitive advantage. In all individual events, 8 & under swim 25 meters; all other individual events are 50 meters (two lengths of the pool), except 9-10 fly, which is 25 meters. The order of events is freestyle, backstroke, breaststroke, butterfly, and relays. The individual events are scored 5-3-1 for 1st, 2nd, and 3rd places, respectively.

Relays consist of four swimmers. Each 8 & under relay member swims 25 meters of freestyle. For the 9-10, 11-12, and 13-14 relays, the race is a 100 meter medley, for the 15-18 age group the distance is 200 meters. The order of events in the medley relays is backstroke, breaststroke, butterfly, and freestyle. The twelve relays score 5 points for 1st place, 0 points for 2nd place.

The final two events in a Saturday meet are the mixed-age 200 meter freestyle relays. Each relay has one swimmer (selected by the Head Coach) from the 10 & Under, 11-12, 13-14, and 15-18 age groups, each swimming 50 meters freestyle in that age group order.

Saturday swimmers are expected to stay for the entire meet unless discussed with the head coach in advance of the meet.

Springfield-Burke Swim League – Monday Night Meets

The Flyers are pleased to continue with the Springfield-Burke Swim League for the 2019 season. The other members of the league include 18 teams. They are Cottontail Cobias, Crosspointe Crusiers, Daventry Dolphins, Fairfax Station Flyers, Fox Hunt, Hunt Valley Stingrays, Laurel Hill, Newington Forest, North Springfield, Old Keene Mill Ospreys, Orange Hunt, Rolling Forest, Rolling Hills Swim Club, Rolling Valley Dolphins, South Run Seahawks, Springboard Barracudas, Village West Vikings, Walden Glen Wahoos

Monday evenings and are non-scored meets. Fairfax Station will have five Monday meets.

PLEASE Note: Swimmers that swim two individual events on the prior Saturday are eligible to two events (including IM) that were not swam on Saturday in Springfield-Burke Meets for a ribbon. If a swimmer swam one event on Saturday, they are eligible to swim two events (including IM) in the Monday meet for a ribbon.

Swimmers that did not swim any individual events on the prior Saturday are eligible to swim two individual events (including IM) both for ribbons.

These are the ELIGIBILITY requirements as stated by Springfield-Burke League Guidelines

  1. Swimmers shall not swim any event swum at the preceding NVSL-sanctioned dual meet.
  2. Swimmers shall swim no more than two events.
  3. Swimmers shall not be entered in events in which the swimmer has no likelihood of swimming legally.
  4. Swimmers shall swim in their age groups at Developmental Meets.

NVSL Divisional Relay Carnival

The NVSL Division 9 Relay Carnival is scheduled for July 10th at Sully Station. This carnival features one relay team per age group from each team in Division 9. Age group teams participate in both freestyle and medley relays (backstroke, breaststroke, freestyle, and butterfly). The meet usually begins with the mixed-age freestyle relays, followed by the age group medley relays, and then the age group freestyle relays (details provided closer to meet). The Relay Carnival is a scored meet.

NVSL All Star Relay Carnival

The fastest 18 relay teams in each event from all the NVSL divisional relay carnivals will be seeded to compete in the All Star Relay Carnival on Wednesday, July 18th at Lincolnia Park . The All Star Relay Carnival is a scored meet.

NVSL Individual Divisionals

Divisionals will be held on Saturday, July 27th, at Great Falls. Each team in the division may enter two swimmers in each event; there are no relay events. If lanes are empty, a team may bid-in another swimmer based on time. In addition to the regular Saturday individual events, 9 & older compete in the 100 meter individual medley. The Divisional meet is not a scored meet.

NVSL Individual All Stars

Swimmers who establish the 18 best performances league-wide in an event at Divisionals shall be eligible to compete in the same event in the Individual All Stars Meet on August 3rd at TBD. There are 17 Divisional meets, which represent all the teams in the NVSL. Each summer the order of events at All Stars rotates to start with a different stroke.

Mini Team

The Mini team was founded in 1987 for the purpose of preparing young swimmers (general ages 4 to 8) for the regular swim team. During practice, the swimmers will be instructed on body position, kicking, correct arm strokes and other techniques. Mini team graduates have been outstanding swimmers on the team. After receiving basic skills instruction during mini team, the coach’s work on stroke technique with mini team graduates in the 8 & under practice.

During the season, the coaching staff will conduct skills assessments. Mini team swimmers who demonstrate readiness will be provided the opportunity to advance to the 8 & under practice if they choose, and participate in Monday night meets.

Mini team swimmers are invited to join in all the fun events such as pep-rallies, and Frozen Fruit Fridays, but we have some events just for them!

Lollipop Swim Meet

Details to follow re: date, time and location as we sort out details with our new developmental league.

All the minis who have not participated in a meet will have their chance! There are several events including freestyle, kickboard, and noodle. Swimmers will swim or kick a length of the pool and will be awarded ribbons and lollipops. It is a great chance for the whole team to cheer on the least experienced Flyers and give them a taste of how much fun summer swimming can be – come join us! All the swimmers get a big lollipop! See details of eligibility under mini team section.

July 26– Mini Team End of Year Awards Party @ the pool

End of the year celebration and awards presentation.

July 27 – Swim Team Banquet

The end of year banquet is a team event for swimmers and their families. It’s the finale to the season where swimmers receive their awards, seniors are recognized, and it always finishes with the highly anticipated Flyers Summer Slide Show! Please plan to join your teammates and their families for a wonderful celebration of summer swim.

Award Standards

Time Drop/Improvement Awards

Blue and White Star Trophy (% time dropped/age group)

8&U – 5.0% or more drop

9-10 – 4.0% or more drop

11-12 – 2.0% or more drop

13-14 – 1.0% or more drop

15-18 – .75% or more drop

High Point Awards

White High Point Trophy (.05-9 points)

Blue High Point Trophy (10-19 points)

Bronze High Point Trophy (20-29 points)

Silver High Point Trophy (30-39 points)

Gold High Point Trophy (40 points and over)

Direction to Meet Pools

BRANDYWINE

9537 Helenwood Dr

Fairfax, VA 22032

From Braddock Road West, turn right onto Pickett Rd. The second right is Helenwood Drive.

FOX HUNT

7024 Spaniel Rd

Springfield, VA 22153

From the Fairfax County Parkway:

Turn to go Northeast on Huntsman Blvd. (Left if from direction of South Run; Right if from direction of Hooes Rd.)

Turn left onto Rockefeller Ln.

Turn left onto Shotgun Ct.

Turn left onto Spaniel Rd.

Turn right at bottom of the culdesac into 7024 Spaniel Rd.

GREAT FALLS

761 Walker Road

Great Falls, VA 22066

From 495 take Georgetown Pike West towards Great Falls. At 3nd light (about 6 miles) take a left on Walker (center of town). Pool is a few blocks on left at bottom of the hill. Park behind Safeway and take the path along Walker down to the pool. You can also take the path behind the chain link fence around Verizon.

LINCOLNIA PARK

6501 Montrose St

Alexandria, VA 22312

POPLAR TREE

13516 Point Pleasant Drive

Chantilly, VA 20151

From Rt 50: Go south on Stringfellow Rd. At 3rd light, turn right on Point Pleasant Road. At the first street, turn left onto Point Pleasant (it is a circular road). The pool and swim club will on your left. From 66 - exit 50 west and follow the above directions. (From 50 W, your turn on Stringfellow will be a left.)

SOUTH RUN

9908 South Park Circle

Fairfax Station, VA 22039

From the Fairfax County Parkway, go south at the intersection of the Parkway and Lee Chapel. Make the first right onto Pond Point Dr. At the stop sign, make a left onto South Park Circle, the pool is on the left. The parking lot is located behind the pool.

SULLY STATION

5101 Sequoia Farms Drive

Centreville, VA 20120

* From I66, go N on Rt28, after 1.6mi exit W on Westfields Blvd., after .8mi turn left on Sequoia Farms, pool is immediately on the right. * From Toll Rd, go S on Rt28, after 7mi exit W on Westfields Blvd., after .8mi turn left on Sequoia Farms, pool is immediately on the right.

PARENT VOLUNTEER GUIDE

INTRODUCTION:

Please use the following guide and become acquainted with the many parent volunteer roles needed to conduct the Flyer swim program. The basic responsibilities are listed for each on the following pages and the official NVSL roles have job descriptions listed on their website. A copy of these official descriptions is maintained by the Fairfax Station Flyers Volunteer Coordinator and will be available for review by parent volunteers. A credit system will be used to assist parent volunteers and swim team officials in tracking volunteer participation. Each family is required to accumulate a minimum of 8 credits for the regular team and 3 for Mini Team only and is strongly encouraged to go far and above this number. We need everyone’s help to enhance the swim team experience for our families. It is our hope that this guide will assist you in reaching outside your comfort zone to volunteer in ways you may not have considered before.

PLEASE NOTE:

Responsibilities for some parent volunteer roles will vary depending on whether it is a home or away meet, and may differ slightly between NVSL and Burke/Springfield meets, etc. Therefore, the Quick Reference Index lists volunteer needs specific to each in the following order: NVSL home meets, NVSL away meets, Burke/Springfield home meets, Burke/Springfield away meets.  If in the Parent Volunteer Roles section there is only one description, it is appropriate for all meets. Volunteer sign up is available online at fairfaxstationflyers.swimtopia.com under the Meet/Volunteer tab.

PARENT VOLUNTEER ROLE DESCRIPTIONS

ADMINISTRATIVE POSITIONS

Team Representative (Team Rep)

See NVSL description for official responsibilities.

Responsible for all aspects of swim meets, developmental relays, and IM Carnival, including swimmer sign-ups.. Reserve parking for visiting Team Reps and coaches; for away meets, park in reserved parking for visiting Team Reps and coaches. Greet team reps upon arrival; offer snack bar vouchers. Watch meet progress; be prepared to resolve any issues that may arise. Ensure meet runs smoothly and according to NVSL rules and regulations. 8 Credits.

Assistant Team Rep(s)

See above. Shadow and assist Team Rep in preparation for next season - will be Team Rep. 8 Credits

Developmental Team Rep. (Monday night rep)

Responsible for establishment of swim meet schedule and relationships with other reps in Developmental League; works closely with Team Reps. Can be held by one or more persons.

Oversee all aspects of swim meet. Reserve parking for visiting Team Reps and coaches; for away meets, park in reserved parking for visiting Team Reps and coaches. Greet team reps upon arrival; offer snack bar vouchers. Watch meet progress; be prepared to resolve any issues that may arise to ensure meet runs smoothly. 8 Credits.

Mini Team Rep

Responsible for coordination of Mini Team schedule and acts as a point of contact and source of information for Mini Team families.

SWIM MEET VOLUNTEER POSITIONS

Announcer

Introduces events, provides swimmers and spectators with other useful information during home meets for NVSL and Developmental meets. On deck, sitting under umbrella for entire meet. Training Required (see team rep)1 credit per meet announced.

Assistant Chief Timer

See NVSL description. Assists Chief Timer. Timing experience required.1 credit.

Assistant Clerk-of-Course

See Clerk-of-Course description.  1 credit.

Assistant Place Recorder

The home team’s data is the official record of the event.. During NVSL meets, receives timecards from Head Timer, checks times to ensure there are no issues, places cards in time order and hands them to head table worker from other team. Responsible for clipping meet sheet so results can be written on them and handed to Announcer. 1 credit.

During Flyer Time Trials, receive time cards from Head Timer, place cards in time order and mark with places, write down places on slip for announcer, then separate cards by teams and hand to Ribbon Writers. Be on deck at 7:30 a.m. and throughout meet. 1 credit.

Chief Timer

See NVSL description. Chief Timer assigns official lane Timers to their lanes. Responsible for delivery of all official times to Time Recorder. Training Required (see team rep).1 credit.

Chief Timer Shadow

See above. Shadow’s Chief timer to learn this role in order to take over the role in the following year. 1 credit.

Clerk-of-Course

Clerk-of-Course are the “gatekeepers” for all swimmers and ultimately in control of the timing of the meet. During home meets, check in all swimmers on Meet Sheet. If swimmers fail to report to CoC, a Runner finds them. Ensure swimmers are in proper lanes for correct race. Swimmers are seated in correct order making sure they know correct lanes and which side of pool they start on. Walk 8&U swimmers to other side of pool for home meets and make sure swimmers go to correct lane. Responsible for keeping CoC area under control - no standing on benches, staying out of baby pool, remaining quiet for start, keeping others out of CoC area. Have first swimmers ready to go immediately following National Anthem. During away meets, assist the home team Clerk-of-Course. Must be available for entire swim meet. Training Required (see team rep) 1 credit.

Clerk-of-Course Shadow

See Clerk-of-Course description. Shadow CoC to learn basics of this important role in preparation for next season. 1credit.

Data Coordinator

Enters official times into Meet Manager Database, to be sent to Division Data Coordinator. Available for duration of NVSL and B meets. Training Required (see team rep) 1 credit.

Optional at away meet as backup to official time data entry. Enters official times into Meet Manager Database. Available for duration of meet. 1 credit.

Griller

For Monday meet snack bar. Arrive early for set-up, grill meats, and clean grill. 1 credit.

Head Table Worker

Organizes tables, table workers, and pitches in where needed. 1 credit.

Head Scorer

Head Scorer receives cards, in place order, from Place Recorders. Record times on Official Meet Sheet. Make sure scratches are recorded correctly on all meet sheets. Read times out to other scorers to record on their meet sheets, one provided to home team Team Rep, one for away team. Be available for duration of meet. 1 credit.

Marshal

See NVSL description. Marshal is a significant role. The exercise of polite, but firm, authority greatly assists in the maintenance of proper competitor and spectator decorum. Specifically responsible for enforcing warm-up procedures and maintaining order in swimming venue beginning prior to warm-ups and continuing through completion of meet. Ensure swimmers and spectators are quiet for the start, prevent crowding on the course, preserve official’s view at finish. For NVSL meets, be on deck at 8:00 until the meet is over at approximately 11:00. 1 credit.

For B Meets be on deck prior to start of meet at 6:00 p.m. to approximately 9 p.m. No experience required. 1 credit.

Meet “Roadie” Boss

Friday night before Saturday home meet, or Flyer Time Trials. Coordinate Meet Roadies, set up pool for meet; move deck furniture, hang backstroke flags, etc. 1 credit.

Monday afternoon before Monday evening home meet. See meet set-up diagram. Arrive 4:00 p.m. Coordinate Meet Roadies; prepare pool area for meet; move deck furniture, hang backstroke flags, etc. Knowledge of proper meet set-up required. 1 credit.

Meet “Roadie”

Friday night before Saturday home meet, or Flyer Time Trials. Work with Meet Roadie Boss, set up pool for meet. No experience required.1 credit.

On Saturday morning away meets. Transport team water coolers, tents. Set up on site where instructed by hosting team. No experience required. 1 credit.

Monday afternoon before home meet. Arrive 4:00 p.m. Prepare pool area for meet; move deck furniture, hang backstroke flags, etc. No experience required. 1 credit.

Meet Wrecker” Boss

Coordinates post-meet break down. Coordinate Meet Wreckers; breakdown swim meet; replace all deck furniture, take-down/store backstroke flags, etc., in a manner that protects team assets. 1 credit.

“Meet Wrecker”

Post-meet break down. Work with Meet Wrecker Boss; breakdown swim meet; replace all deck furniture, take-down/store backstroke flags, etc., in a manner that protects team assets. 1 credit.

Post-meet break down at away pool. Dismantle Flyer tents, empty team water coolers; transport back to pool (do this the following morning for B meet), place in designated storage. Gather any abandoned items for Flyer Lost & Found. 1 credit.

Place Recorder

Place Recorder receives cards from other teams Head Place Recorder and double checks times and place order. Write the places on cards and place back in lane order. Hand cards to Scorer. Experience required.1 credit.

Referee (Chief Official)

See NVSL description; Friday evening before Saturday home meet, or Flyer Time Trials. Checks water level. Saturday morning. Referee/Chief Judge is chief official for each swim meet. Responsible for conduct of the meets and is final authority on interpretation and enforcement of all swimming rules. Training/certification required. 8 Credits.

Referee Shadow

See above. Shadows Referee to assume the position the following year. 1 credit.

Relay Take-off Judge

Relay Take-off Judges stand at each end of pool, two per lane, to ensure each swimmer touches wall prior to next swimmer in relay leaving deck.

Each RTJ notes on slip of paper whether each swimmer in lane left before or after swimmer in water touched wall. RTJ do not raise their hands when they observe an early take-off because a disqualification occurs only if both RTJs observed an early takeoff. Required at Saturday morning meets, Divisional Relay Carnival, All-Star Relay Carnival. To be assigned by Referee from pool of existing Timers. Fifteen-minute training session required. 1 credit.

Ribbon Writer

Places stickers provided by data table on appropriate ribbon and files in each swimmer’s file for swimmer to pick up at practice. Ribbon writer job does not start until after all swimmers have swam freestyle event. No experience required. 1 credit.

Runner

Runners carry time cards from Head Timer to Data Entry. No experience required. 1 credit.

For Developmental Relay Carnival, Runners carry information from Clerk of Course to Announcer, time cards from Head Timer to Table Workers. Find swimmers who have not reported to Clerk of Course for their event. Be available to CoC for duration of meet. 1 credit.

Scorer- Currently inactive

Responsible for keeping points earned for each team during an NVSL scored meet. Scores are based on time provided by Place Recorder and verified. No experience required.1 credit.

Snack Bar Coordinator

Oversee or implement purchasing, food preparation, snack bar sales at NVSL home meets. 8 credits/season.

Snack Bar Helper

Assist Snack Bar Coordinator as needed in setup, food preparation, sales, clean-up. No experience required.1 credit.

Snow Cone Operator

Man snow-cone machine. Includes set-up, clean-up and storage. 1 credit.

Starter

See NVSL description; training/certification required. Starter responsible for ensuring that all swimmers are given a fair and equitable start. Instructs swimmers to “take your mark” and starts the race using a “Colorado System” consisting of a public address system, a horn, and a strobe light. Experience Required.8 credits.

Starter Shadow

See above. TBD from pool of officials for second half of ESSL home meet. 1 credit.

Stroke & Turn Judge

See NVSL description; Stroke & Turn Judge responsible for ensuring all swimmers obey all rules for the stroke they are swimming. If S&TJ sees a violation of rules for the stroke they are swimming, he/she raises a hand to signify infraction has occurred. A disqualification is recorded on DQ (disqualification) slip, reviewed by Referee who approves and forwards copies to Table Workers, Team Rep. Not allowed to discuss DQs with parents or swimmers or cheer for swimmers. training/certification required.1 credit.

Team Area Monitor- Currently inactive

First half of Monday away meet. Maintain order in team area. Ensure swimmers keep area clean. 1 credit.

Second half of Monday away meet. Maintain order in team area. Ensure swimmers clean-up following the meet. Retrieve any lost items; return to pool the following morning. 1 credit.

Timer

Timers use stop watch to determine swimmer’s official time for each race, log on swimmer’s time card. Three timers per lane, all three times recorded, middle time is the official time. Requires standing for approximately two hours for duration of meet. During Developmental meets (Monday Nights), Timers are split into first half and second half of meet. Previous timing experience required for NVSL meets but no experience necessary for Developmental meets. 1 credit 

Verifier

NVSL home meets only. Checks timecards against results printout, initials results sheet, retains timecards, forwards results sheet to Announcer. Experience or shadow required. 1 credit.

SOCIAL ACTIVITIES VOLUNTEER POSITIONS

End-of-Year Party Coordinator

Coordinate pot-luck dinner for this important end-of-season event. Includes set-up, clean up, and assist where needed; party, awards, slideshow

(Team Rep to coordinate Awards procurement, slideshow presentation). 1 credit.

End-of-Year Party Helper

Assist end-of-year party coordinator. 1 credit (as needed).

Food Coordinator

Plan and purchase food for social event (example: donut day, pizza day, or pancake breakfast). Deliver food before end of swim team practice. Help with set-up. No experience required. 1 credit.

Food Helper

Distribute food to each swimmer and coach after age-group practice. Clean up. For pancake breakfast Food helpers need to make the pancakes and sausage. 1 credit

Best/Improved Times Spirit Booster

Create and maintain chart to which acknowledges swimming time improvements for all swimmers. Create Ribbon Box using previous year's box and update it with new swim families and clean out families that no longer swim by first week swim meet. Sticker and place in ribbon box participation ribbons for children 10 and under. Ideally this will take place on Tuesday mornings. Coordinate with the coach a way to acknowledge the weeks Biggest Time Drops. GOAL: To help swimmers see their improvements and encourage team spirit. 4 credits

Mini Team Party Coordinator

Coordinate, implement festive end of year party for mini-team swimmers. Serve as liaison between parents, coaches throughout season. Reserved for parent who only has mini-team swimmers. No experience required. 1 credit.

Mini Team Party Helper

Assist Mini Team Party Coordinator on day of party with set-up, food, activities, and cleanup. Reserved for parent who only has mini-team swimmers. No experience required. 1 credit.

NVSL Relay Dinner Coordinator

Host meeting for parents and coordinate restaurant purchased pasta dinner for NVSL relay swimmers; Spaghetti/sauce/meatballs, salad, garlic bread, beverages. 2 credits.

Pep Rally Coordinator - Ice cream

Organize, set-up, and cleanup. Coordinate parents to prepare, serve, ice cream with self-serve toppings or popsicles. 1 credit (as needed). Activities, cleanup; 8&U, 9-10, 11-12, and coach. 1 credit.

Post-Meet Food Coordinator

Plan and order lunch from local restaurants for NVSL Sat Home Meets. Create and e-mail sign-up sheet for lunch selections week prior. Help with distribution and cleanup. For NVSL Away meets, identify and arrange for swimmers and parents to go to local restaurants after meets. Make reservation arrangements with local restaurant (example: Brion’s Grill, Glory Days) No experience required. 8 credits.

Scavenger Hunt Coordinator

Assist coaches in implementation of swim team neighborhood scavenger hunt. No experience required. 1 credit.

OTHER VERY IMPORTANT VOLUNTEERS

Apparel

Arrange for seasonal apparel samples, orders, funding, and distribution throughout season. No experience required. 3 credits.

Fundraising

Send letters to former sponsors and obtain new sponsors. May include coordination of preseason fundraising event (as needed). 8 credits/season.

Photo Coordinator - by age group

Throughout the season, take and/or compile a minimum of two photos of each swimmer in a chosen age group (8&U, 9-10, 11-12, 13-18, Mini Team) for use in slideshow; submit to Slideshow Coordinator in digital form. 1 credit per meet/ event photographed.

Slideshow Production

Produce an entertaining one-hour musical slideshow using digital photos taken throughout the season and/or collected from age-group photo coordinators; play on giant screen at end-of-year party. 8 credits.

Vending- Currently inactive

Purchase food items for vending machines throughout season, stock regularly, empty cash drawer frequently, make regular bank deposits.

Volunteer Coordinator

Recruit volunteers for key positions and ensure their training. Enter volunteer positions into Teamunify. Collect and account for all volunteer checks. Ensure all positions are filled prior to meets and events. Attend each meet and event to check in and instruct volunteers. Keep track of volunteer credits earned by each family. Return volunteer checks to families that have fulfilled their 8 credit requirements. Some Training required. 8 Credits.

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